CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM SEPTEMBER 9, 15

MEETING CALLED TO ORDER AT 7:00PM WITH PLEDGE OF ALLEGIANCE

ROLL CALL: BOB MACGREGOR-PRESENT, ROBERTA GLEASON -PRESENT AND LENNY BROOME-PRESENT

APPROVAL OF MINUTES
APPROVAL THE MINUTES OF THE AUG. 12 & 27TH MEETING WITHOUT A PUBLIC READING, AS ALWAYS THEY ARE AVAILABLE FOR THE PUBLIC TO REVIEW.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY LENNY BROOME. ROLL CALL: ROBERTA GLEASON-YES, LENNY BROOME-YES, AND BOB MACGREGOR-YES.

15-0069-09 TRASH AGREEMENT WITH KIMBLE
A RESOLUTION TO SIGN A THREE YEAR FIX RATE & WITH ONLY PRICE ADJUSTMENT IN YEARS FOUR (4) AND FIVE (5) BASED ON CPI INDEX (OR CHANGE IN GOVERNMENT FEES AS OUTLINED IN BID SPECIFICATIONS).
This Agreement, made this 27th day of August, 2015, by and between the Township of Chippewa, Wayne County, Ohio (hereinafter”Township”) and Kimble (hereinafter “Hauler”), pursuant to ORC 505.27.

WHEREAS, the Township of Chippewa grants to an exclusive franchise to haul residential trash within the Township of Chippewa; and

WHEREAS, shall provide the following services:

1. Residential trash removal one day per week for all Township residents. Pickup shall be between the hours of 7:00 A.M. and 4:00 P.M. on Friday.

2. Hauler shall provide the necessary containers and pickup of Township trash generated at the Township Office. The Hauler shall also be required to pick up trash containers owned by the Township at the Township Office. In addition, Hauler shall provide to the Township, two (2) 96-gallon container for use by the Township at 14228 Galehouse Road, Doylestown, Ohio 44230 and two (2) 96-gallon container for use by the Township at Chippewa nature Preserve, 17500 Galehouse Road, Doylestown, Ohio. These services are to be provided for the residential unlimited service cost to the Township.

3. Hauler agrees to perform said services for cost per residence for unlimited weekly pickup, including bulk items, for $13.95 per month with 96-gallon cart. A 96-gallon cart is not mandatory. Hauler will provide bag service for senior citizen discount/low volume cost at a per 30-gallon bag rate. The cost per bag shall be $1.95. Hauler agrees to make arrangements for the sale and distributions of
CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM SEPTEMBER 9, 15

15-0069-09 TRASH AGREEMENT WITH KIMBLE (CONTINUED)
said bags. One (1) 96-gallon wheeled container or equivalent (means container design for trash pickup) at $11.72 per month with 96-gallon cart. A 96-gallon cart is not mandatory.
Backdoor service for $16.00 additional per month to trash service with a 96-gallon cart. A 96-gallon cart is not mandatory.
Backdoor service for Handicapped or Seniors no additional charge, with documented physical impairment).
For the residents choosing one of the limited volume programs, either the 96-gallon service or bag service, tags for removal of bulk items such as: bathtub, box spring, couch/sofa, mattress (must be wrapped/sealed in plastic), refrigerator*, stove/oven, television, toilet and tank, utility tubs (large sinks), washer at a cost of $7.00 each, air conditioner*, bundle of tree, brush, carpet, chair (wood), chair (upholstered), dishwasher, dryer, hot water tank, sink (small) at a cost of $5.00 each, bags (extra) at a cost of $2.00 each. *Freon (CFC15) must be removed by certified technician, or add $70.00 additional charge.

4. Hauler shall be responsible for all billing and collection for its services. The parties further agree:
1. That the term of this Agreement shall be from October 1, 2015, to September 30, 2020, with only price adjustment in years four (4) and five (5) based on CPI index (or change in government fees as outlined in bid specifications).

2. Hauler shall post with the Township a performance bond of not less than fifty percent (50%) of one (1) year of the total bid. If the Hauler fails to or becomes unable to fulfill the terms of this Agreement, the Township shall provide Hauler with thirty (30) days’ notice and shall forfeit said bond to provide services until a new Agreement can be secured.

3. Hauler shall provide Township a copy of a liability insurance policy in the amount of $1,000,000.00 listing the Township as an insured, and agrees to hold the Township harmless for any liability as a result of this Agreement.

4. Hauler agrees upon request of the Township to provide statistics with regard to volume hauled, bags used, or customers serviced, as
CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM SEPTEMBER 9, 15

15-0069-09 TRASH AGREEMENT WITH KIMBLE (CONTINUED)

a result of this Agreement.

5. All bid specifications and the proposal of Hauler are incorporated into this Agreement by reference, as if fully rewritten herein.
MOTION TO PASS BY LENNY BROOME, SECONDED BY ROBERTA GLEASON, ROLL CALL: LENNY BROOME-YES, ROBERTA GLEASON-YES, AND BOB MACGREGOR-YES.

15-0070-09 EFFLUENT FLOW AT 17876 GRILL RD ROADSIDE DITCH
A RESOLUTION FOR PERMISSION TO INSTALL A SEWAGE DISPOSAL SYSTEM AT 17876 GRILL ROAD CONSISTING OF AN AERATION UNIT DISCHARGING INTO THE ROADSIDE DITCH.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY LENNY BROOME, ROLL CALL: ROBERTA GLEASON-YES, LENNY BROOME-YES, AND BOB MACGREGOR-YES.

OLD BUSINESS: NOTHING.

FISCAL OFFICER:
RECEIPTS AND EXPENDITURES APPROVAL FOR AUGUST 2015
RECEIPTS: $ 485,258.80
EXPENDITURES: $ 190,230.60
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY LENNY BROOME, ROLL CALL: ROBERTA GLEASON-YES, LENNY BROOME-YES, AND BOB MACGREGOR-YES.

15-0071-09 APPROVE SUPPLEMENTAL APPROPRIATIONS
A RESOLUTION TO APPROVE SUPPLEMENTAL APPROPRIATIONS AS FOLLOWS MOVE $120.00 FROM 2031-330-190 TO 2031-330-314. MOTION TO PASS BY LENNY BROOME, SECONDED BY ROBERTA GLEASON, ROLL CALL: LENNY BROOME-YES, ROBERTA GLEASON-YES, AND BOB MACGREGOR-YES.

DEPARTMENT REPORTING:
SHERIFF DEPT: ADAM BUPP WAS NOT PRESENT.

FIRE DEPT.: RON BROWNING REPORTED THEY HAD 106 CALLS FOR SERVICE.

15-0072-09 WRITE OFF FROM SOFT BILLING IN AUGUST
A RESOLUTION TO WRITE OFF FROM SOFT BILLING IN AUGUST TOTAL OF $2,613.93 MOTION TO PASS BY LENNY BROOME, SECONDED BY ROBERTA GLEASON, ROLL CALL: LENNY BROOME-YES, ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

15-0073-09 REMOVE SHAWN LABELLE FROM THE FIRE DEPT.
A RESOLUTION TO REMOVE SHAWN LABELLE FROM THE FIRE DEPT. ROSTER. MOTION TO PASS BY LENNY BROOME, SECONDED BY ROBERTA GLEASON, ROLL CALL: LENNY BROOME-YES, AND ROBERTA GLEASON-YES, AND BOB MACGREGOR-YES.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM SEPTEMBER 9, 15

15-0074-09 PUT 1989 TRUCK (1922) ON E-BAY OR .GOV.COM
A RESOLUTION TO PUT 1922 ON E-BAY OR .GOV.COM THIS IS A 1989 TRUCK.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY LENNY BROOME, ROLL CALL: ROBERTA GLEASON-YES, LENNY BROOME-YES, AND BOB MACGREGOR-YES.

ZONING INSPECTOR: CRAIG THORICHT WAS PRESENT AND GAVE HIS REPORT.

ROAD DEPT: DAVE BUSSON WAS PRESENT AND GAVE HIS REPORT.

BOARD OF ZONING APPEALS: NO MEETING FOR AUGUST

ZONING COMMISSION: NEED TO SCHEDULE A MEETING WITH DALE ARNOLD & BOB MACGREGOR WILL REPRESENT AND TOWNSHIP.

VILLAGE OF DOYLESTOWN: NOT PRESENT.

TRUSTEES: NOTHING.

FUTURE MEETING DATES AND EVENTS:
OCTOBER 14, 2015 AT 7:00 PM – BOARD OF TRUSTEES REGULAR MEETING

ANY OTHER BUSINESS

PUBLIC COMMENT: NOTHING.

GO INTO EXECUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION FOR PERSONNEL, ORC SECTION 121.22 (G)(1) AND 121.22 (G)(3) AT 7:17 BY ROBERTA GLEASON, SECONDED BY LENNY BROOME. ROLL CALL: ROBERTA GLEASON-YES, LENNY BROOME-YES, AND BOB MACGREGOR-YES.

TRUSTEES RECONVENED
MOTION TO COME OUT OF EXECUTIVE SESSION AT 7:30 PM. BY LENNY BROOME, SECONDED BY ROBERTA GLEASON. ROLL CALL: LENNY BROOME-YES, ROBERTA GLEASON-YES, AND BOB MACGREGOR-YES.

NO ACTION FROM EXECUTIVE SESSION.

MOTION TO ADJOURN
MOTION TO ADJOURN BY LENNY BROOME, SECONDED BY ROBERTA GLEASON. ROLL CALL: LENNY BROOME-YES, ROBERTA GLEASON-YES, AND BOB MACGREGOR-YES.

MEETING ADJOURNED 7:31 PM
TRUSTEES ___________________
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FISCAL OFFICER
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