CHIPPEWA TOWNSHIP TRUSTEES REGULAR
AT TOWNSHIP HALL 7:00 PM SEPTEMBER 10, 14
MEETING CALLED TO ORDER AT 7:00 PM WITH PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE TO OBSERVE PATRIOT DAY, SEPTEMBER 11
ROLL CALL: LENNY BROOME-PRESENT, BOB MACGREGOR –PRESENT, AND ROBERTA GLEASON-PRESENT.
APPROVAL OF MINUTES
APPROVAL OF THE AUGUST 13, 2014 MEETINGS WITHOUT A PUBLIC READING, AS ALWAYS THE MINUTES ARE AVAILABLE FOR PUBLIC REVIEW. MOTION TO PASS BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
NEW BUSINESS
14-0072-09 CHANGE TO CURRENT HIPPA STANDARD
A RESOLUTION TO CHANGE RESOLUTION#03-0040-04 HIPPA MEDICAL PRIVACY ACT TO NOW READ THAT WE WILL BE FOLLOWING THE CURRENT HIPPA STANDARD THAT COMES OUT EACH YEAR TO BE IN COMPLIANCE. CHANGE THE RESOLUTION FROM BARBERTON CITIZENS HOSPITAL HIPPA POLICY TO HIPPA STANDARDS ITSELF AND CHANGE RESOLUTION #05-0013-10 THE HIPPA OFFICER SHALL BE THE OFFICER IN CHARGE OF EMS DESIGNATED BY THE FIRE CHIEF.
MOTION TO PASS BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
14-0073-09 CHANGE ADOPTING TWP SEDIMENT CONTROL POLICY
A RESOLUTION TO RESCIND RESOLUTION#14-0065-05 TO ADOPTING TOWNSHIP SEDIMENT CONTROL POLICY
WHEREAS, THE WAYNE COUNTY BOARD OF COMMISSIONERS, IN RESOLUTION NO. 2009-245, PURSUANT TO AUTHORITY CONTAINED IN SECTION 307.79 OF THE OHIO REVISED CODE, ADOPTED STORM WATER MANAGEMENT REGULATIONS (SWMR) TO REGULATE SOIL DISTURBING ACTIVITIES SUCH AS LAND GRADING, EXCAVATING OR FILLING COMMENCED ON LAND USED OR BEING DEVELOPED FOR NONFARM PURPOSES; AND
WHEREAS, THE SWMR REQUIRE THE COMPLETION OF A “CONSTRUCTION APPLICATION FOR PERMIT” (CAP) AND ISSUANCE OF A STORM WATER CONSTRUCTION (SWC) PERMIT OR SWC PERMIT WAIVER FROM THE WAYNE COUNTY WATER MANAGEMENT ENGINEER PRIOR TO THE COMMENCEMENT OF SOIL DISTURBING ACTIVITIES IN THE UNINCORPORATED AREAS OF WAYNE COUNTY, OHIO, UNLESS OTHERWISE EXEMPTED; AND
WHEREAS, IN ACCORDANCE WITH SECTION 307.79 OF THE OHIO REVISED CODE, NO CAP IS REQUIRED FOR A PUBLIC HIGHWAY, TRANSPORTATION, OR DRAINAGE IMPROVEMENT OR MAINTENANCE PROJECT UNDERTAKEN BY A GOVERNMENT AGENCY OR POLITICAL SUBDIVISION IN ACCORDANCE WITH A STATEMENT OF ITS STANDARD SEDIMENT CONTROL POLICIES APPROVED BY THE WAYNE COUNTY BOARD OF COMMISSIONERS; AND
WHEREAS, THE CHIPPEWA TOWNSHIP BOARD OF TRUSTEES HAS DETERMINED THAT ALL WORK COMMENCED FOR A PUBLIC HIGHWAY, TRANSPORTATION, OR DRAINAGE IMPROVEMENT OR MAINTENANCE PROJECT WITH A SOIL DISTURBING AREA OF ONE (1) ACRE OR MORE, OR THAT WILL CREATE 20,000 SQUARE FEET OR MORE OF NEW IMPERVIOUS AREA, WILL UTILIZE A CURRENT VERSION OF THE SWMR TO REGULATE SEDIMENT CONTROL PRACTICES WHILE PERFORMING THE ABOVE-DESCRIBED PROJECTS IN THE TOWNSHIP AND WILL CONFER
CHIPPEWA TOWNSHIP TRUSTEES REGULAR
AT TOWNSHIP HALL 7:00 PM SEPTEMBER 10, 14
14-0073-09 CHANGE ADOPTING TWP SEDIMENT CONTROL POLICY (CONTINUED)
WITH THE WATER MANAGEMENT ENGINEER AS NECESSARY TO ENSURE COMPLIANCE WITH THE SWMR; AND
WHEREAS, THE CHIPPEWA TOWNSHIP BOARD OF TRUSTEES HAS DETERMINED THAT ALL WORK COMMENCED FOR A PUBLIC HIGHWAY, TRANSPORTATION, OR DRAINAGE IMPROVEMENT OR MAINTENANCE PROJECT WITH A SOIL DISTURBING AREA OF LESS THAN ONE (1) ACRE, AND LESS THAN 20,000 SQUARE FEET OF NEW IMPERVIOUS AREA CREATED, WILL UTILIZE THE “STANDARD SEDIMENT CONTROL POLICY” ATTACHED HERETO AND INCORPORATED HEREIN AS “EXHIBIT A” TO REGULATE SEDIMENT CONTROL PRACTICES WHILE PERFORMING THE ABOVE-DESCRIBED PROJECTS IN THE TOWNSHIP, THEREBY EXEMPTING CHIPPEWA TOWNSHIP FROM THE CAP PROCESS.
NOW, THEREFORE, BE IT RESOLVED BY THE CHIPPEWA TOWNSHIP BOARD OF TRUSTEES THAT THE ATTACHED STANDARD SEDIMENT CONTROL POLICY AND THE SWMR SHALL ACT AS THE TOWNSHIP’S STANDARD SEDIMENT CONTROL POLICY, SUBJECT TO APPROVAL BY THE WAYNE COUNTY BOARD OF COMMISSIONERS.
BE IT FURTHER RESOLVED THAT ALL PUBLIC HIGHWAY, TRANSPORTATION, OR DRAINAGE IMPROVEMENT OR MAINTENANCE PROJECTS WILL BE PERFORMED IN ACCORDANCE WITH THE ATTACHED STANDARD SEDIMENT CONTROL POLICY AND THE SWMR AS SET FORTH ABOVE.
MOTION TO PASS BY BOB MACGREGOR, SECONDED BY ROBERT GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
14-0074-09 CONTRACT WITH REPUBLIC SERVICES
A RESOLUTION TO SIGN A ONE-YEAR CONTRACT WITH REPUBLIC SERVICES
Municipal Contract
(For Residential and Municipal Facilities)
THIS CONTRACT, made and entered into this 10th day of September, 2014 by and between the Chippewa Township, Wayne County, Ohio (hereinafter called the “Township”) , and Republic Services of Ohio Hauling, LLC, a Limited Liability Company qualified to do and actually doing business in the State of Ohio (hereinafter called “Contractor.
WITNESSED, THAT in consideration of the covenants and agreements herein contained, to be performed by the parties hereto and of the payments hereinafter agreed to be made, it is mutually agreed as follows:
1. The Contractor is hereby granted the sole and exclusive franchise, license and privilege
within the territorial jurisdiction of the Township and shall furnish all personnel, labor,
equipment, trucks, and all other items necessary to collect waste materials during term of this
Contract for Residential Customer residences of 1-4 units and two Township Facilities.
2. The Contract Documents shall include and incorporate the same Bid Specifications as
were submitted by the Contractor on July 7th, 2014, a complete and accurate copy of which is attached hereto, incorporated herein by reference, and marked as exhibit A.
3. All provisions of the Contract Documents shall be strictly complied with and conformed
to by the Contractor, and no amendment to this Contract shall be made except upon
CHIPPEWA TOWNSHIP TRUSTEES REGULAR
AT TOWNSHIP HALL 7:00 PM SEPTEMBER 10, 14
14-0074-09 CONTRACT WITH REPUBLIC SERVICES (CONTINUED)
written consent of the parties. No amendment shall be construed to release either party
from any obligation of the Contract Documents except as specifically provided for in
such amendment.
4. The initial term Of this Contract shall be from October 1, 2014 (the “Effective Date”) until
September 30, 2015.
5. At the mutual option of the Township and Contractor, this Contract may be extended for
one to four year periods by either party giving written notice to the other party of its
desire to so extend the Contract no later than ninety (90) days prior to the end of the
initial or any extended period hereunder. Upon receipt of such written request, the
receiving party may agree to such extension by providing written notice to the other party
within thirty (30) days after receipt of the other party’s written request for such extension.
The terms and conditions as applicable to the initial term shall apply to the extended
terms except for the pricing which shall be as provided in the original Bid Specifications
attached and made a part of this Contract., and, such other changes as may be mutually
agreed upon by the Township and the Contractor. Absent either the timely written
request from either party, or the timely written response from the other party agreeing to
extend the term of this Contract, the Contract may terminate on its scheduled expiration
date.
6. Residential trash removal one day per week for all Township residents. Pickup shall be between the hours of 7:00 a.m. and 5:00 p.m. on Friday.
7. Hauler agrees to perform said services for cost per residence for Full Service weekly pickup, including 96 gallon cart at no additional charge and bulk items, for $13.16 per month. Hauler will provide bag service for senior citizen discount/low volume cost at per 30-gallon bag rate. The cost per bag shall be $1.65. Hauler agrees to make arrangements for sale and distribution of said bags. Limited trash service includes a 96 gallon cart at $10.08 per month. For the residents choosing one of the limited volume programs, either the limit service or bag service, tags for removal of bulk items at a cost of $5.00 each.
8. Hauler shall be responsible for all billing and collection for its services.
MOTION TO PASS BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
OLD BUSINESS
CHIPPEWA TOWNSHIP TRUSTEES REGULAR
AT TOWNSHIP HALL 7:00 PM SEPTEMBER 10, 14
FISCAL OFFICER:
RECEIPTS AND EXPENDITURES APPROVAL FOR AUGUST 2014
RECEIPTS: $494,775.75
EXPENDITURE: $199,463.11
MOTION TO ACCEPT BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
DEPARTMENT REPORTING:
SHERIFF DEPT: ROB ECKER PRESENT AND GAVE HIS REPORT.
FIRE DEPT.: RON BROWNING REPORTED THEY HAD 90 CALLS FOR SERVICE IN THE MONTH OF AUGUST.
14-0074-09 HIRE TAL LEWIS EMT/FF – FIRE DEPT.
A RESOLUTION TO HIRE TAL LEWIS AS A REGULAR MEMBER HE IS AN EMT/FF FOR THE FIRE DEPT
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR, ROLL CALL: ROBERTA GLEASON-YES, BOB MACGREGOR-YES, AND LENNY BROOME-YES.
14-0075-09 TAKE ANDREW KING OFF OF LEAVE OF ABSENCE
A RESOLUTION TO TAKE ANDREW KING OFF OF LEAVE OF ABSENCE. MOTION TO PASS BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON, AND LENNY BROOME-YES.
14-0076-09 PUT JOSEPH GOMBASKI ON LEAVE OF ABSENCE
A RESOLUTION TO PUT JOSEPH GOMBASKI ON MEDICAL LEAVE OF ABSENCE FOR THREE MONTHS. MOTION TO PASS BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
STATE FIRE MARSHAL’S OFFICE AND THE OHIO FIRE ACADEMY ARE HOSTING “FEEL THE HEAT FOR OHIO PUBLIC OFFICIALS” ON OCTOBER 25, 2014 FROM 10:00 AM – 4:00 PM AT OHIO FIRE ACADEMY GROUNDS IN REYNOLDSBURG
SAFETY COUNCIL MEETING FOR OCTOBER 8TH A TRUSTEE NEEDS TO ATTEND TRUSTEE BOB MACGREGOR WILL GO.
CHIEF RON BROWNING REPORTED THAT THE SQUADS AND BOTH TENDERS HAVE GPS IN THEM. AS OF AUGUST 1ST WE NOW HAVE MUTUAL AID WITH THE EAST WAYNE FIRE DISTRICT.
ZONING INSPECTOR: CRAIG THORICHT WAS PRESENT AND GAVE HIS REPORT.
ROAD DEPT: DAVE BUSSON WAS PRESENT AND GAVE HS REPORT.
STILL SPRAYING FOR MOSQUITOS BUT CUTTING BACK TO ONCE A WEEK.
BOARD OF ZONING APPEALS: ONE REQUEST FOR VARIANCE FOR SEPTEMBER.
ZONING COMMISSION: NO MEETING SCHEDULED
VILLAGE OF DOYLESTOWN: TONY LINDEMAN WAS PRESENT BUT NOTHING TO REPORT.
CHIPPEWA TOWNSHIP TRUSTEES REGULAR
AT TOWNSHIP HALL 7:00 PM SEPTEMBER 10, 14
TRUSTEES: BOB MACGREGOR REPORTED THAT CAUV HAS CHANGED AND THE BAD NEWS TAXES WILL BE GOING UP.
FUTURE MEETING DATES AND EVENTS:
SEPTEMBER 15, 2014 AT 7:00 PM – BOARD OF ZONING APPEALS MEETING
OCTOBER 8, 2014 AT 7:00 PM – BOARD OF TRUSTEES REGULAR MEETING
PUBLIC COMMENT- JIM WOODRUFF HAD A QUESTION ON THE NEW TRASH CONTRACT WITH REPUBLIC.
GO INTO EXECUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION FOR PERSONNEL ORC SECTION 121.22(G)(1) AT 7:35PM MOTION TO ACCEPT BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
TRUSTEES RECONVENED
MOTION TO COME OUT OF EXECUTIVE SESSION AT 9:30 PM. MOTION TO ACCEPT BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
14-0077-09 3% PAY RAISE TO STEVE JUNG
A RESOLUTION TO GIVE STEVE JUNG A 3% PAY RAISE EFFECTIVE SEPTEMBER 7, 2014. MOTION BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
STEVE JUNG INFORMED THE TRUSTEES HE WISHES TO RETIRE AND RE-HIRE. HE WOULD LIKE HIS RETIREMENT DATE TO BE NOVEMBER 30, 2014 AND NOT TO TAKE THE 2 MONTHS OFF. THAT IS REQUIRED BY PERS.
BOB MACGREGOR THANKED STEVE FOR HIS 25 YEARS OF SERVICE.
14-0078-09 TO SERVE AS A PUBLIC ANNOUNCEMENT & PUBLIC NOTICE
A RESOLUTION TO SERVE AS A PUBLIC ANNOUNCEMENT THAT THE BOARD SEEKS TO RE-HIRE STEVE JUNG BACK AS OF DECEMBER 1, 2014 FOR A PERIOD OF TIME UNTIL MAY 31, 2015. THIS WILL ALSO SERVE AS THE PUBLIC NOTICE. MOTION BY ROBERTA MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
MOTION TO ADJOURN
MOTION TO ADJOURN BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.
MEETING ADJOURNED AT 9:35 PM.
TRUSTEES ___________________
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FISCAL OFFICER ___________________
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