CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT CHIPPEWA TOWNSHIP 7:00 PM MAY 11, 16

MEETING CALLED TO ORDER AT 7:00PM WITH PLEDGE OF ALLEGIANCE

ROLL CALL: LENNY BROOME-PRESENT, ROBERTA GLEASON-PRESENT, AND DOMINIC OLIVERIO-PRESENT.

APPROVAL OF MINUTES
A MOTION TO APPROVE THE MINUTES OF THE APRIL 13 & 20 MEETING WITHOUT A PUBLIC READING, AS ALWAYS THEY ARE AVAILABLE FOR THE PUBLIC TO REVIEW.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

OPEN CHIP & SEAL BIDS
MELWAY PAVING – $ 19,283.85 TOTAL COST PER MILE

16-0042-05 TO PARTICIPATE IN ODOT – PURCHASING PROGRAM
A RESOLUTION TO PARTICIPATE IN ODOT – COOPERATIVE PURCHASING PROGRAM PARTICIPATION IN THE ODOT WINTER CONTRACT (018-17) FOR ROAD SALT
WHEREAS, THE CHIPPEWA TOWNSHIP, WAYNE COUNTY (HEREINAFTER REFERRED TO AS THE “POLITICAL SUBDIVISION”) HEREBY SUBMITS THIS WRITTEN AGREEMENT TO PARTICIPATE IN THE OHIO DEPARTMENT OF TRANSPORTATION’S (ODOT) ANNUAL WINTER ROAD SALT BID (018-17) IN ACCORDANCE WITH OHIO REVISED CODE 5513.01 (B) AND HEREBY AGREES TO ALL OF THE FOLLOWING TERMS AND CONDITION IN ITS PARTICIPATION OF THE ODOT WINTER ROAD SALT CONTRACT:
a. THE POLITICAL SUBDIVISION HEREBY AGREES TO BE BOUND BY ALL TERMS AND CONDITIONS ESTABLISHED BY ODOT IN THE WINTER ROAD SALT CONTRACT AND ACKNOWLEDGES THAT UPON OF AWARD OF THE CONTRACT BY THE DIRECTOR OF ODOT IT SHALL BE BOUND BY ALL SUCH TERMS AND CONDITIONS INCLUDED IN THE CONTRACT; AND
b. THE POLITICAL SUBDIVISION HEREBY ACKNOWLEDGES THAT UPON THE DIRECTOR OF ODOT’S SIGNING OF THE WINTER ROAD SALT CONTRACT, IT SHALL EFFECTIVELY FORM A CONTRACT BETWEEN THE AWARDED SALT SUPPLIER AND THE POLITICAL SUBDIVISION; AND
c. THE POLITICAL SUBDIVISION AGREES TO BE SOLELY RESPONSIBLE FOR RESOLVING ALL CLAIMS OR DISPUTES ARISING OUT OF ITS PARTICIPATION IN THE ODOT WINTER ROAD SALT CONTRACT AND AGREES TO HOLD THE DEPARTMENT OF TRANSPORTATION HARMLESS FOR ANY CLAIMS, ACTIONS, EXPENSES OR OTHER DAMAGES ARISING OUT OF THE POLITICAL SUBDIVISION’S PARTICIPATION IN THE WINTER ROAD SALT CONTRACT; AND
d. THE POLITICAL SUBDIVISION HEREBY REQUESTS THROUGH THIS PARTICIPATION AGREEMENT A TOTAL OF 750 TONS OF SODIUM CHLORIDE (ROAD SALT) OF WHICH THE POLITICAL SUBDIVISION AGREES TO PURCHASE FROM ITS AWARDED SALT SUPPLIER AT THE DELIVERED BID PRICE PER TON AWARDED BY THE DIRECTOR OF ODOT; AND
e. THE POLITICAL SUBDIVISION HEREBY AGREES TO PURCHASE A MINIMUM OF 90% OF ITS ABOVE-REQUESTED SALT QUANTITIES FROM ITS AWARDED SALT SUPPLIER DURING THE CONTRACT’S EFFECTIVE PERIOD OF OCTOBER 1, 2016 THROUGH MARCH 31, 2017; AND
f. F. THE POLITICAL SUBDIVISION HEREBY AGREES TO PLACE ORDERS WITH AND DIRECTLY PAY THE AWARDED SALT SUPPLIER ON A NET 30 BASIS FOR ALL ROAD SALT IT RECEIVES PURSUANT TO ODOT WINTER SALT CONTRACT; AND
g. THE POLITICAL SUBDIVISION ACKNOWLEDGES THAT SHOULD IT WISH TO RESCIND THIS PARTICIPATION AGREEMENT IT WILL DO SO BY WRITTEN, EMAILED REQUEST BY NO LATER THAN WEDNESDAY, JUNE 1, 2016. THE WRITTEN, EMAILED REQUEST TO RESCIND THIS PARTICIPATION AGREEMENT MUST BE RECEIVED BY THE ODOT OFFICE
CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT CHIPPEWA TOWNSHIP 7:00 PM MAY 11, 16

16-0042-05 TO PARTICIPATE IN ODOT – PURCHASING PROGRAM(CONTINUED)
OF CONTRACT SALES, PURCHASING SECTION EMAIL: CONTRACTS.PURCHASING@DOT.OHIO.GOV BY THE DEADLINE. THE DEPARTMENT, UPON RECEIPT, WILL RESPOND THAT IT HAS RECEIVED THE REQUEST AND THAT IT HAS EFFECTIVELY REMOVED THE POLITICAL SUBDIVISION’S PARTICIPATION REQUEST. FURTHERMORE, IT IS THE SOLE RESPONSIBILITY OF THE POLITICAL SUBDIVISION TO ENSURE ODOT HAS RECEIVED THIS PARTICIPATION AGREEMENT AS WELL AS THE RECEIPT OF ANY REQUEST TO RESCIND THIS PARTICIPATION AGREEMENT. THE DEPARTMENT SHALL NOT BE HELD RESPONSIBLE OR LIABLE FOR FAILURE TO RECEIVE A POLITICAL SUBDIVISION’S PARTICIPATION AGREEMENT AND/OR A POLITICAL SUBDIVISION’S REQUEST TO RESCIND ITS PARTICIPATION AGREEMENT.
NOW, THEREFORE, BE IT ORDAINED BY THE FOLLOWING AUTHORIZED PERSON(S) THAT THIS PARTICIPATION AGREEMENT FOR THE ODOT WINTER ROAD SALT CONTRACT IS HEREBY APPROVED, FUNDING HAS BEEN AUTHORIZED, AND THE POLITICAL SUBDIVISION AGREE TO THE ABOVE TERMS AND CONDITIONS REGARDING PARTICIPATION ON THE ODOT WINTER SALT CONTRACT:
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

OLD BUSINESS: NOTHING.

FISCAL OFFICER:
RECEIPTS AND EXPENDITURES APPROVAL FOR APRIL 2016
RECEIPTS: $188,092.31
EXPENDITURE: $129,303.45
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

DISCUSS COUNTY OFFICERS’ MEETING ON JUNE 24 FROM 9:30 AM – 3:00 PM IN COLUMBUS FOR 2016 COUNTY OFFICERS’ MEETING. LENNY AND LAURIE WILL GO.

DEPARTMENT REPORTING:

SHERIFF DEPT: NO ONE PRESENT REPORT WAS READ.

HIGH SCHOOL SENIOR PROGRAM WILL BE HELD THIS MONTH

FIRE DEPT.: RON BROWNING REPORTED 82 CALLS FOR SERVICE.

16-0043-05 WRITE OFF SOFT BILLING
A RESOLUTION TO WRITE OFF SOFT BILLING AND INSURANCE DEDUCTIONS $2,617.06 FOR BALANCE OF FEBRUARY, MARCH AND APRIL.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

16-0044-05 GREG BILOWSKY RESIGNATION – FIRE DEPT.
A RESOLUTION TO ACCEPT GREG BILOWSKY RESIGNATION FROM THE FIRE DEPT. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT CHIPPEWA TOWNSHIP 7:00 PM MAY 11, 16

16-0045-05 JOHN YOHEY III RESIGNATION – FIRE DEPT.
A RESOLUTION TO ACCEPT JOHN YOHEY III RESIGNATION FROM THE FIRE DEPT. MOTION TO PASS BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON. ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.

16-0046-05 HIRE CALE BACHMAN AS A CONTRACTUAL – FIRE DEPT.
A RESOLUTION TO HIRE FF/EMT CALE BACHMAN AS A CONTRACTUAL MOTION TO PASS BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON. ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.

16-0047-05 SEND RON BROWNING & JOYCE FORRER TO CHIEF CONF.
A RESOLUTION TO SEND RON BROWNING AND JOYCE FORRER TO CHIEF CONFERENCE JULY 14 – 18 IN COLUMBUS.
MOTION TO PASS BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON, ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.

ZONING INSPECTOR: CRAIG THORICHT WAS PRESENT AND GAVE HIS REPORT.

ROAD DEPT: MATT CARVER WAS PRESENT AND GAVE HIS REPORT.

16-0048-05 ACCEPT SUPERIOR PAVING HOT MIX LEVELING BID
A RESOLUTION TO ACCEPT SUPERIOR PAVING HOT MIX LEVELING BID. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

16-0049-05 ACCEPT MELWAY PAVING CHIP & SEAL BID
A RESOLUTION TO ACCEPT MELWAY PAVING CHIP & SEAL BID.
MOTION TO PASS BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON. ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.

16-0050-05 TO PURCHASE A DITCH TORPEDO
A RESOLUTION TO BUY A ALAMO INDUSTRIAL DITCH TORPEDO FROM SHEARER FARM EQUIPMENT AT STATE BID PRICE $14,427.20. BREAKDOWN IS $10,707.20 FOR THE TORPEDO, $3,284.80 FOR THE QUICK HOOK UP AND $435.20. MOTION TO PASS BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON, ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.

WE WILL BE OPENING WEST VIRGINIA HILL (CHIDESTER HILL) ON MONDAY, MAY 23RD.

BRAD GROSS PASSED HIS TEST FOR HIS PESTICIDE COMMERCIAL APPLICATOR LICENSE

DISCUSS CREMATION LOT 71 IN EASTON CEMETERY DECIDED NOT TO SELL THIS LOT.

BOARD OF ZONING APPEALS: NO MEETING FOR MAY.

ZONING COMMISSION: WILL MEET IN MAY TO REVIEWED THE PIPELINES STANDARDS

VILLAGE OF DOYLESTOWN:

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT CHIPPEWA TOWNSHIP 7:00 PM MAY 11, 16

TRUSTEES:
ENTERPRISE ZONE MEETING FOR RITTMAN ORCHARDS ON MAY 26TH AT 8:00 AM AT THE COMMISSIONERS MEETING ROOM.

SUBMIT A DOCUMENT OR AN ITEM FOR TIME CAPSULE TO BE SENT TO WAYNE COUNTY COMMISSIONERS BY JUNE 1ST.

RESIDENT WANTS TO PAY IN ADVANCE FOR HER OPENING/CLOSING OF CREMATION GRAVE.

A FAMILY MEMBER WOULD LIKE TO PLACE A STONE ON HER BROTHER’S GRAVE BUT THERE IS A STONE THAT IS NOT HIS ON THE GRAVE AT MAPLE GROVE CEMETERY.

NEXUS CALLED REGARDING PROPOSED ROUTE MODIFICATIONS & THEY SENT A MAP OF THE REROUTE ON SR57 & EASTERN RD.

FUTURE MEETING DATES AND EVENTS:
MAY 16, 2016 – BOARD OF ZONING APPEALS MEETING HAS BEEN CANCELLED
MAY 18, 2016 AT 7:00 PM – ZONING COMMISSION REGULAR MEETING
JUNE 8, 2016 AT 7:00 PM – BOARD OF TRUSTEES REGULAR MEETING

JOEL SHODI, GIA CONSULTANTS – ROAD WORK FOR NEXUS PROPOSED PIPELINES WAS PRESENT AND SHOWED THE TOWNSHIP THE ROADS THEY WANT TO USE FOR BRINGING IN MATERIAL. WE ALL LOOKED OVER THE MAP AND SHOWED HIM NARROW SPOTS AND SMALL TURNS.

ANNOUNCEMENTS: NOTHING.

ANY ADDITIONAL ITEMS: NONE.

PUBLIC COMMENT: NO COMMENT

GO INTO EXECUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION FOR PERSONNEL ORC SECTION 121.22 (G)(1) (3) PENDING LITIGATION. AT 8:10 PM
MOTION BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

TRUSTEES RECONVENED
MOTION TO COME OUT OF EXECUTIVE SESSION AT 10:40 PM
MOTION BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON. ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.

16-0051-05 HIRE A SEASONAL PERSON FOR THE ROAD DEPT.
A RESOLUTION TO HIRE A SEASONAL PERSON FOR THE SUMMER FOR THE ROAD DEPARTMENT. THIS PERSON TO WORK 32 TO 40 HOURS. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT CHIPPEWA TOWNSHIP 7:00 PM MAY 11, 16

16-0052-05 3% RAISE FOR ALL FIRE DEPT. MEMBERS
A RESOLUTION TO A 3% RAISE ACROSS THE BOARD FOR ALL FIRE DEPT. MEMBERS STARTING WITH THE SECOND QUARTERLY PAY. THIS WILL ALSO INCREASE THE 8 HOURS OVER NIGHT SHIFT TO 2 HOURS OF PAY FROM 1. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES AND LENNY BROOME-YES.

16-0053-05 TO ADD 3RD STATION DUTY PERSON – FIRE DEPT.
A RESOLUTION TO ADD A 3RD STATION DUTY PERSON FROM 4-10 PM MONDAY THRU FRIDAY AND 6 AM TO 10 PM SATURDAY AND SUNDAY. MOTION TO PASS BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON, ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES.

16-0054-05 REMOVE CHRISTIN MCGLOTHLIN FROM THE FIRE DEPT.
A RESOLUTION TO REMOVE CHRISTIN MCGLOTHLIN FROM THE FIRE DEPARTMENT. MOTION TO PASS BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON, ROLL CALL: DOMINIC OLIVERIO-YES, SECONDED BY ROBERTA GLEASON, AND LENNY BROOME-YES.

16-0055-05 REMOVE SHANE SELMAN FROM THE FIRE DEPT.
A RESOLUTION TO REMOVE SHANE SELMAN FROM THE FIRE DEPARTMENT. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO, AND LENNY BROOME-YES.

RON BROWNING AND JOYCE FORRER WILL BE ATTENDING THE FIRE CHIEF CONFERENCE AT A COST $400.00 EACH PLUS EXPENSES.

THERE WILL BE A SPECIAL MEETING MAY 25, 2016

MOTION TO ADJOURN
MOTION TO ADJOURN BY DOMINIC OLIVERIO, SECONDED BY ROBERTA GLEASON, ROLL CALL: DOMINIC OLIVERIO-YES, ROBERTA GLEASON-YES, AND LENNY BROOME-YES,

MEETING ADJOURNED 10:44 PM
TRUSTEES ___________________
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FISCAL OFFICER
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