CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM MARCH 11, 15

MEETING CALLED TO ORDER AT 7:00PM WITH PLEDGE OF ALLEGIANCE

ROLL CALL: LENNY BROOME-ABSENT, BOB MACGREGOR-PRESENT, AND ROBERTA GLEASON-PRESENT.

APPROVAL OF MINUTES
APPROVAL THE MINUTES OF THE FEBRUARY 11 AND FEBRUARY 25 MEETING WITHOUT A PUBLIC READING, AS ALWAYS THEY ARE AVAILABLE FOR THE PUBLIC TO REVIEW.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

SHAWN STARLIN, PROJECT MANAGER – WAYNE COUNTY ECONOMIC DEVELOPMENT COUNCIL FOR ENTERPRISE ZONE AGREEMENT WAS PRESENT AND EXPLAINED THE TAX ABATEMENT THAT RITTMAN ORCHARD IS ASKING FOR.

15-0018-03 GRANT A TAX ABATEMENT TO RITTMAN ORCHARD-MT EATON
A RESOLUTION TO GRANT RITTMAN ORCHARD A TAX ABATEMENT OF 50% FOR 10 YEARS. MOTION TO PASS BY BOB MACGREGOR, SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES AND ROBERTA GLEASON-YES.

OPEN ROAD MATERIALS BIDS
RUPP CONSTRUCTION CO F.O.B. PLANT
#2 GRAVEL $12.50/TON
#4 WASHED GRAVEL $12.00/TON
#6, #57 WASHED GRAVEL $12.50/TON
#7 WASHED GRAVEL $14.00/TON
#8 WASHED GRAVEL $10.00/TON
#9 GRITS $ 8.00/TON
#304 CRUSHED GRAVEL $11.50/TON

D & R SUPPLY F.O.B. PLANT
#402 HOT MIX $67.00/TON
#404 HOT MIX $67.00/TON
#405 COLD MIX $75.00/TON
#4 WHITE LIMESTONE $22.50/TON
#6, #57 WHITE LIMESTONE $22.50/TON
#8 WHITE LIMESTONE $23.50/TON
#304 CRUSHED LIMESTONE $20.50/TON

15-0019-03 CELL PHONE USE
A RESOLUTION FOR CELL PHONE USE
Motion BY ROBERTA GLEASON; Seconded by BOB MACGREGOR
WHEREAS, Chippewa Township has need to contact certain employees by cell phone at whatever location they may be at in the Township from time to time; and
WHEREAS, it has become cost prohibitive for the Township to continue to issue cell phones to each employee; and
WHEREAS, the Board of Trustees has determined that it will be more efficient for each individual employee listed below to use their own personal cell phones for these Township business issues.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The Township will terminate its Contract for cell phone use at the earliest possible date.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM MARCH 11, 15

15-0019-03 CELL PHONE USE (CONTINUED)
2. The following employees, as a condition of employment, are to use their own personal cell phones for Township business. These employees are:
A. Ronald Browning, Fire Chief
B. David Busson, Road Superintendent
C. Matt Carver, Full-Time Road Worker
D. Joyce Forrer, Asst. Fire Chief
E. Darlene Smith, Administrative Assistant
F. Craig Thoricht, Zoning Inspector
G. Steve Jung, Assistant Road Superintendent
3. We will cancel the Townships’ cell phone Contract with the exception of:
A. Ambulance Cell Phones
B. Township Sheriff Deputies Flip Phones
4. In order to offset the cost of public use of the private cell phones, each of the above named employees is given a pay increase of $40.00 per month effective March 22, 2015.
5. The Township attorney is instructed to amend the employee manual to reflect this Resolution.
6. The Township’s record retention policy is amended to reflect that cell phone records need be kept for only a period of ninety (90) days and may be destroyed thereafter.
7. If it is feasible, given the Contract between the Township and the cell service provider, each employee may purchase the current Township cell phone now used directly from the provider, and the Township gives its permission to do so. A certified copy of this Resolution to the cell phone provider shall be evidence of the Township’s consent to this procedure.
Upon roll call on the adoption of the resolution, the vote was as follows:
ROLL CALL: ROBERTA GLEASON-YES, AND BOB MACGREGOR-YES.

DISCUSSION – PLATES FOR THE 200 YEAR CELEBRATION DARLENE SMITH PRESENTED PLATES WITH ALL THE SERVICES THE TOWNSHIP PROVIDE. BOB MACGREGOR MADE A MOTION TO PURCHASE 12 DOZEN PLATES FOR THE CELEBRATION SECONDED BY ROBERTA GLEASON, ROLL CALL: BOB MACGREGOR-YES AND ROBERTA GLEASON-YES.

FISCAL OFFICER:
RECEIPTS AND EXPENDITURES APPROVAL FOR FEBRUARY 2015
RECEIPTS: $ 47,760.46
EXPENDITURES: $117,366.78
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

15-0020-03 AMEND THE APPROPRIATIONS
A RESOLUTION TO AMEND THE APPROPRIATIONS FOR $40,000.00 RECEIVED EMS GRANT.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

DEPARTMENT REPORTING:
SHERIFF DEPT: CHARLES ELLIS WAS NOT PRESENT BOB MACGREGOR READ THE REPORT.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM MARCH 11, 15

FIRE DEPT.: RON BROWNING REPORTED THEY MADE 80 CALLS FOR SERVICE IN MARCH.

15-0021-03 SEND JOYCE FORRER TO IN CLASS IN COLUMBUS
A RESOLUTION TO SEND JOYCE FORRER TO CLASS IN COLUMBUS MARCH 28 AND MARCH 29 AT NO COST TO THE TOWNSHIP.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

ZONING INSPECTOR: CRAIG THORICHT WAS PRESENT AND GAVE HIS REPORT FOR THE MONTH

ROAD DEPT: DAVE BUSSON WAS PRESENT AND GAVE HIS REPORT.
15-0022-03 ACCEPT ROAD MATERIALS BIDS
A RESOLUTION TO ACCEPT ALL BIDS FOR ROAD MATERIALS.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

15-0023-03 TO PARTICIPATE IN ODOT – CO-OP PURCHASING PROGRAM A RESOLUTION TO PARTICIPATE IN ODOT – COOPERATIVE PURCHASING PROGRAM PARTICIPATION AGREEMENT IN PURCHASING SODIUM CHLORIDE (ROCK SALT) PROCURED BY ODOT THROUGH TWO SEPARATE CONTRACTS 2015 – 2016 (A SUMMER FILL AND WINTER USE). THE SUMMER FILL CONTRACT (CONTRACT #418-16) SHALL COMMENCE UPON THE DATE OF CONTRACT AWARD AND THE CONTRACT WILL BE EFFECTIVE FROM APPROXIMATELY MID-MAY THROUGH NOVEMBER 30, 2015 AND THE WINTER USE CONTRACT (CONTRACT #018-16).
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

15-0024-03 PURCHASE 2016 F550 CAB & CHASSIS
A RESOLUTION TO PURCHASE 2016 F550 CAB & CHASSIS AT STATE PRICE INDEX 22567F, COST OF $48,832.00 PLUS $849.00 FOR SCHOOL BUS YELLOW.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

BOARD OF ZONING APPEALS: ONE VARIANCE REQUEST FOR MARCH

ZONING COMMISSION: WILL MEET AFTER THE TRUSTEES MEETING

VILLAGE OF DOYLESTOWN: NOT PRESENT.

TRUSTEES: NOTHING.

FUTURE MEETING DATES AND EVENTS:
MARCH 16, 2015 – BOARD OF ZONING APPEALS MEETING
APRIL 8, 2015 AT 7:00 PM – BOARD OF TRUSTEES REGULAR MEETING

ANNOUNCEMENTS:
BOARD OF ELECTIONS ARE CONSOLIDATING PRECINCTS AND IT IS AFFECTING CHIPPEWA TOWNSHIP PRECINCTS
BOARD OF ELECTIONS IS SENDING OUT LETTERS TO THE RESIDENTS WHOSE PRECINCT HAS CHANGED.
ANY QUESTIONS OR CONCERNS PLEASE CONTACT THEM.
WE WILL PUT A PUBLIC NOTICE IN THE PAPER

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM MARCH 11, 15

ANY OTHER BUSINESS NOTHING.

PUBLIC COMMENT: NO ONE HAD ANY QUESTIONS.

TO GO INTO EXECUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION FOR PERSONNEL ORC SECTION 121.22 (G)(1) AT 7:38 PM
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

TRUSTEES RECONVENED
MOTION TO COME OUT OF EXECUTIVE SESSION AT 7:48 PM
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY BOB MACGREGOR. ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

NO ACTION FROM EXECUTIVE SESSION.

MOTION TO ADJOURN
MOTION TO ADJOURN BY ROBERTA GLEASON SECONDED BY BOB MACGREGOR, ROLL CALL: ROBERTA GLEASON-YES AND BOB MACGREGOR-YES.

MEETING ADJOURNED AT 7:48 PM.
TRUSTEES ___________________
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FISCAL OFFICER
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