CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 10, 19

MEETING CALLED TO ORDER AT 7:00PM WITH PLEDGE OF ALLEGIANCE

ROLL CALL: DOMINIC OLIVERIO-PRESENT, LENNY BROOME-PRESENT, AND STEPHEN JUNG-PRESENT.

APPROVAL OF MINUTES
A MOTION TO APPROVE THE MINUTES OF THE MARCH 13, 2019 MEETINGS WITHOUT A PUBLIC READING, AS ALWAYS THEY ARE AVAILABLE FOR THE PUBLIC TO REVIEW.
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME.
ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

OPEN CHIP & SEAL BIDS
MELWAY PAVING CO., INC.
MC 30 or MC 70, MC 800 applied to township roads $3.15 per gal.
MC 3000 applied to township roads $3.05 per gal.
CRS 2 or RS 2 applied to township roads $3.05 per gal.
Broom, load haul, spread and roll #67 limestone from Township $6.00 per ton
Furnish/supply, broom, haul, spread and roll # 67 limestone from OSBORNE-LODI $28.10 per ton
Cost estimate per mile 20′ wide
MC-3000 5,866 gallons X $3.05=$17,891.30 cost of oil per mile
Haul, broom, spread & roll #67 205 tons X $28.10=$5,760.50 cost of stone per mile
Total cost per mile $23,651.80

OPEN HOT MIX LEVELING BIDS
SUPERIOR PAVING & MATERIALS, INC.
404 Hot mix (Virgin material-No RAP) @ $73.90 per ton
SS-1 Tack coat (as directed by Township)@ $2.60 per gal.

CHAGRIN VALLEY PAVING, INC.
404 Hot mix (Virgin material-No RAP) @ $86.90 per ton
SS-1 Tack coat (as directed by Township)@ $2.00 per gal.

BETH MYATT PAVKOV – “FENCE” ON SHARED LANE.
BETH WAS PRESENT AND TALKED ABOUT THE FENCE THAT IS ALONG HER DRIVEWAY. SHE PRESENTED PICTURES. THIS IS A SHARED DRIVEWAY. DOMINIC WILL LOOK INTO THIS.

19-0027-04 TO PARTICIPATE IN ODOT – PURCHASING PROGRAM 2019
A RESOLUTION AUTHORIZING PARTICIPATION IN THE ODOT ROAD SALT CONTRACTS AWARDED IN 2019
WHEREAS, THE CHIPPEWA TOWNSHIP, WAYNE COUNTY (HEREINAFTER REFERRED TO AS THE “POLITICAL SUBDIVISION”) HEREBY SUBMITS THIS WRITTEN AGREEMENT TO PARTICIPATE IN THE OHIO DEPARTMENT OF TRANSPORTATION’S (ODOT) ANNUAL WINTER ROAD SALT BID IN ACCORDANCE WITH OHIO REVISED CODE 5513.01(B) AND HEREBY AGREES TO ALL OF THE FOLLOWING TERMS AND CONDITION IN ITS PARTICIPATION OF THE ODOT ROAD SALT CONTRACT:
a. THE POLITICAL SUBDIVISION HEREBY AGREES TO BE BOUND BY ALL TERMS AND CONDITIONS ESTABLISHED BY ODOT IN THE ROAD SALT CONTRACT AND ACKNOWLEDGES THAT UPON OF AWARD OF THE CONTRACT BY THE DIRECTOR OF ODOT IT SHALL BE BOUND BY ALL SUCH TERMS AND CONDITIONS INCLUDED IN THE CONTRACT; AND
CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 10, 19

19-0027-04 TO PARTICIPATE IN ODOT – PURCHASING PROGRAM 2019
b. THE POLITICAL SUBDIVISION HEREBY ACKNOWLEDGES THAT UPON THE DIRECTOR OF ODOT’S SIGNING OF THE ROAD SALT CONTRACT, IT SHALL EFFECTIVELY FORM A CONTRACT BETWEEN THE AWARDED SALT SUPPLIER AND THE POLITICAL SUBDIVISION; AND
c. THE POLITICAL SUBDIVISION AGREES TO BE SOLELY RESPONSIBLE FOR RESOLVING ALL CLAIMS OR DISPUTES ARISING OUT OF ITS PARTICIPATION IN THE ODOT ROAD SALT CONTRACT AND AGREES TO HOLD THE DEPARTMENT OF TRANSPORTATION HARMLESS FOR ANY CLAIMS, ACTIONS, EXPENSES OR OTHER DAMAGES ARISING OUT OF THE POLITICAL SUBDIVISION’S PARTICIPATION IN THE ROAD SALT CONTRACT; AND
d. THE POLITICAL SUBDIVISION ELECTRONIC ORDER FOR SODIUM CHLORIDE (ROAD SALT) WILL BE THE AMOUNT THE POLITICAL SUBDIVISION AGREES TO PURCHASE FROM ITS AWARDED SALT SUPPLIER AT THE DELIVERED BID PRICE PER TON AWARDED BY THE DIRECTOR OF ODOT; AND
e. THE POLITICAL SUBDIVISION HEREBY AGREES TO PURCHASE A MINIMUM OF 90% OF ITS ABOVE-REQUESTED SALT QUANTITIES FROM ITS AWARDED SALT SUPPLIER DURING THE CONTRACT’S EFFECTIVE PERIOD; AND
f. THE POLITICAL SUBDIVISION HEREBY AGREES TO PLACE ORDERS WITH AND DIRECTLY PAY THE AWARDED SALT SUPPLIER
ON A NET 30 BASIS FOR ALL ROAD SALT IT RECEIVES PURSUANT TO ODOT SALT CONTRACT; AND
g. THE POLITICAL SUBDIVISION ACKNOWLEDGES THAT SHOULD IT WISH TO RESCIND THIS PARTICIPATION AGREEMENT IT WILL DO SO BY WRITTEN, EMAILED REQUEST BY NO LATER THAN FRIDAY, APRIL 19, 2019 BY 12:00 P.M. THE WRITTEN, EMAILED REQUEST TO RESCIND THIS PARTICIPATION AGREEMENT MUST BE RECEIVED BY THE ODOT OFFICE OF CONTRACT SALES, PURCHASING SECTION EMAIL: CONTRACTS.PURCHASING@DOT.OHIO.GOV BY THE DEADLINE. THE DEPARTMENT, UPON RECEIPT, WILL RESPOND THAT IT HAS RECEIVED THE REQUEST AND THAT IT HAS EFFECTIVELY REMOVED THE POLITICAL SUBDIVISION’S PARTICIPATION REQUEST. FURTHERMORE, IT IS THE SOLE RESPONSIBILITY OF THE POLITICAL SUBDIVISION TO ENSURE ODOT HAS RECEIVED THIS PARTICIPATION AGREEMENT AS WELL AS THE RECEIPT OF ANY REQUEST TO RESCIND THIS PARTICIPATION AGREEMENT. THE DEPARTMENT SHALL NOT BE HELD RESPONSIBLE OR LIABLE FOR FAILURE TO RECEIVE A POLITICAL SUBDIVISION’S PARTICIPATION AGREEMENT AND/OR A POLITICAL SUBDIVISION’S REQUEST TO RESCIND ITS PARTICIPATION AGREEMENT.
NOW, THEREFORE, BE IT ORDAINED BY THE FOLLOWING AUTHORIZED PERSON(S) THAT THIS PARTICIPATION AGREEMENT FOR THE ODOT ROAD SALT CONTRACT IS HEREBY APPROVED, FUNDING HAS BEEN AUTHORIZED, AND THE POLITICAL SUBDIVISION AGREE TO THE ABOVE TERMS AND CONDITIONS REGARDING PARTICIPATION ON THE ODOT SALT CONTRACT:
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME.
ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 10, 19

19-0028-04 EAGLE SCOUT AWARD FOR GABRIEL FERRAIUOLO
A RESOLUTION TO RECOGNIZE GABRIEL FERRAIUOLO FOR HIS EAGLE SCOUT AWARD.
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME.
ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

FISCAL OFFICER:
RECEIPTS AND EXPENDITURES APPROVAL FOR MARCH 2019
RECEIPTS: $ 937,397.26
EXPENDITURES: $ 160,433.55
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME.
ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

DEPARTMENT REPORTING:

SHERIFF DEPT: DOMINIC OLIVERIO GAVE THE REPORT.

FIRE DEPT.: JOYCE FORRER REPORTED THERE WAS 99 CALLS FOR MARCH.

19-0029-04 TO WRITE OFF SOFT BILLING FROM 2014 – 2018
A RESOLUTION TO WRITE OFF $95,433.22 FROM SOFT BILLING AND INSURANCE DEDUCTIONS FOR ALL TOWNSHIP RESIDENTS EXCEPT FOR FOUR FROM 2014 – 2018.
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME. ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

19-0030-04 TO WRITE OFF SOFT BILLING FOR FEBRUARY 2019
A RESOLUTION TO WRITE OFF $2,437.70 FROM SOFT BILLING AND INSURANCE DEDUCTIONS FOR FEBRUARY 2019.
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME.
ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

19-0031-04 ACCEPT THE RESIGNATION FROM BRIAN BUMGARDNER
A RESOLUTION TO ACCEPT THE RESIGNATION FROM BRIAN BUMGARDNER EFFECTIVE APRIL 11, 2019.
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME.
ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

ZONING INSPECTOR: CRAIG THORICHT WAS PRESENT AND GAVE HIS REPORT.

ROAD DEPT: DOMINIC OLIVERIO READ ROAD DEPTS. REPORT.

19-0032-04 ACCEPT MELWAY PAVING BID FOR CHIP & SEAL
A RESOLUTION TO ACCEPT MELWAY PAVING BID FOR CHIP & SEAL 2019 PROJECT.
MOTION TO PASS BY STEVE JUNG, SECONDED BY LENNY BROOME. ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

BOARD OF ZONING APPEALS: ONE VARIANCE FOR APRIL

ZONING COMMISSION: NO MEETING SCHEDULED

VILLAGE OF DOYLESTOWN: KAY KERR WAS PRESENT, REPORTING THE WATER LINE REPLACEMENT PROJECT IS ALMOST DONE.
CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 10, 19

TRUSTEES: NOTHING.

FUTURE MEETING DATES AND EVENTS:
APRIL 15, 2019 AT 7:00 PM – BOARD ZONING APPEALS MEETING
MAY 8, 2019 AT 7:00 PM – BOARD OF TRUSTEES REGULAR MEETING
ANNOUNCEMENTS: MAY 2 IS THE WORLD DAY OF PRAYER BREAKFAST IS AT 7 AM, COST IS $9.00.
PUBLIC COMMENT: GREG ROEHRICH WAS PRESENT AND ASKED IF THERE IS ANY HELP-GRANTS TO HELP EXTEND THE GAS LINE
FROM THE HIGH SCHOOL DOWN PORTAGE INTO THE TOWNSHIP. NOW WE DO NOT KNOW OF ANY. THE COST PER FOOT IS $51.00.

GO INTO EXECUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION FOR PERSONNEL ORC SECTION 121.22 (G)(1) AT 7:22 PM.
MOTION BY LENNY BROOME, SECONDED BY STEVE JUNG.
ROLL CALL: LENNY BROOME-YES, STEVE JUNG-YES, AND DOMINIC OLIVERIO-YES.

TRUSTEES RECONVENED
MOTION TO COME OUT OF EXECUTIVE SESSION AT 8:48 P.M.
MOTION BY STEVE JUNG, SECONDED BY LENNY BROOME.
ROLL CALL: STEVE JUNG-YES, LENNY BROOME-YES, AND DOMINIC OLIVERIO-YES.

MOTION TO ADJOURN
MOTION TO ADJOURN BY LENNY BROOME, SECONDED BY STEVE JUNG. ROLL CALL: LENNY BROOME-YES, STEVE JUNG-YES, AND DOMINIC OLIVERIO-YES.

MEETING ADJOURNED AT 8:48PM
TRUSTEES ___________________
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FISCAL OFFICER ___________________
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