CHIPPEWA TOWNSHIP TRUSTEES REGULAR MEETING APRIL 19, 2017

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 19, 17

MEETING CALLED TO ORDER AT 7:00PM WITH PLEDGE OF ALLEGIANCE

ROLL CALL: LENNY BROOME-PRESENT, ROBERTA GLEASON-PRESENT, AND DOMINIC OLIVERIO-PRESENT.

APPROVAL OF MINUTES
A MOTION TO APPROVE THE MINUTES OF THE MARCH 8 MEETING WITHOUT A PUBLIC READING, AS ALWAYS THEY ARE AVAILABLE FOR THE PUBLIC TO REVIEW. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

OPEN CHIP & SEAL BIDS
MELWAY PAVING – $20,99.75 TOTAL COST PER MILE

OPEN HOT MIX LEVELING BIDS

PERRIN ASPHALT – 404 HOT MIX $100.00 PER TON

– TAC 3.00 PER GALLON

KOKOSING – 404 HOT MIX $82.90 PER TON

– TAC $1.70 PER GALLON

SUPERIOR PAVING – 404 HOT MIX $67.30 PER TON

– TAC $2.50 PER GALLON

SUZANNE WALDRON – WAYNE COUNTY MUNICIPAL COURT JUDGE CANDIDATE

MICHAEL W. RICKETT FOR WAYNE COUNTY MUNICIPAL COURT JUDGE CANDIDATE

17-0024-04 ACCEPT CRAIG THORICHT RESIGNATION – ROAD DEPT.
A RESOLUTION TO ACCEPT CRAIG THORICHT RESIGNATION FROM THE ROAD DEPARTMENT, EFFECTIVE JULY 25, 2017. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0025-04 SEND ROBERTA GLEASON & DARLENE SMITH LUCA CLASS
A RESOLUTION TO SEND ROBERTA GLEASON AND DARLENE SMITH TO LOCAL UPDATE CENSUS ADDRESSES (LUCA) ON APRIL 20 AT 2:00 PM AT THE WAYNE COUNTY ADMINISTRATION BUILDING, NO COST.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0026-04 APPROVE DISCHARGE AT 17489 GRILL ROADSIDE DITCH
A RESOLUTION TO APPROVE THE INSTALLATION OF A SEWAGE DISPOSAL SYSTEM AT 17489 GRILL ROAD CONSISTING OF AN AERATION UNIT DISCHARGING INTO THE ROADSIDE DITCH.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.
CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 19, 17

OLD BUSINESS:

FISCAL OFFICER:
RECEIPTS AND EXPENDITURES APPROVAL FOR MARCH 2017
RECEIPTS: $916,539.25
EXPENDITURE: $192,967.06
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0027-04 AMEND REVENUE & EXPENSES IN THE FIRE FUND
A RESOLUTION TO AMEND REVENUE AND EXPENSES BY $40,000.00 IN THE FIRE FUND.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

DEPARTMENT REPORTING:

SHERIFF DEPT: STEVEN HUNTER WAS PRESENT AND READ HIS REPORT.

FIRE DEPT.: JOYCE FORRER REPORTED THEY HAD 96 CALLS FOR SERVICE. SHE ALSO REPORTED THE NEW DAY FOR TESTING THE TORNADO SIRENS IS THE FIRST MONDAY OF THE MONTH AT 10 AM.

17-0028-04 WRITE-OFF FROM SOFT BILLING FOR FEBRUARY
A RESOLUTION TO WRITE OFF $4,445.69 FROM SOFT BILLING AND INSURANCE DEDUCTIONS FOR FEBRUARY, 2017 (AMOUNT IS HIGHER, PEOPLE HAVING TO MEET THEIR DEDUCTIONS BEGINNING OF THE NEW YEAR). MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0029-04 JOSEPH GOMBASKI ON A LEAVE OF ABSENCE
A RESOLUTION TO PUT JOSEPH GOMBASKI ON A LEAVE OF ABSENCE FOR SIX MONTHS, EFFECTIVE APRIL 10TH.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0030-04 ACCEPT ANDY MALINISH RESIGNATION – FIRE DEPT.
A RESOLUTION TO ACCEPT ANDY MALINISH RESIGNATION FROM THE FIRE DEPARTMENT. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0031-04 ACCEPT SHAUN KNIGHTON RESIGNATION – FIRE DEPT.
A RESOLUTION TO ACCEPT SHAUN KNIGHTON RESIGNATION FROM THE FIRE DEPARTMENT. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0032-04 ACCEPT MARK SHANE RESIGNATION – FIRE DEPT.
A RESOLUTION TO ACCEPT MARK SHANE’S RESIGNATION FROM THE FIRE DEPARTMENT. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 19, 17

17-0033-04 ACCEPT KYLE TURKOVICH AS A REGULAR MEMBER-FIRE DEPT.
A RESOLUTION TO ACCEPT KYLE TURKOVICH AS A REGULAR MEMBER (IS CURRENTLY IN EMT SCHOOL). MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

17-0034-04 SEND JOYCE FORRER TO OFFICER DEVELOPMENT CONF.
A RESOLUTION TO SEND JOYCE FORRER TO THE OFFICER DEVELOPMENT CONFERENCE (FORMERLY KNOWN AS CHIEF’S CONFERENCE) JULY 13- 16 AT A COST OF $400.00. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO. ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

ZONING INSPECTOR: CRAIG THORICHT

ROAD DEPT: MATT CARVER WAS PRESENT AND GAVE HIS REPORT.

17-0035-04 TO PARTICIPATE IN ODOT – PURCHASING PROGRAM
A RESOLUTION TO PARTICIPATE IN ODOT – COOPERATIVE PURCHASING PROGRAM PARTICIPATION IN THE ODOT WINTER CONTRACT (018-18) FOR ROAD SALT
WHEREAS, THE CHIPPEWA TOWNSHIP, WAYNE COUNTY (HEREINAFTER REFERRED TO AS THE “POLITICAL SUBDIVISION”) HEREBY SUBMITS THIS WRITTEN AGREEMENT TO PARTICIPATE IN THE OHIO DEPARTMENT OF TRANSPORTATION’S (ODOT) ANNUAL WINTER ROAD SALT BID (018-18) IN ACCORDANCE WITH OHIO REVISED CODE 5513.01 (B) AND HEREBY AGREES TO ALL OF THE FOLLOWING TERMS AND CONDITION IN ITS PARTICIPATION OF THE ODOT WINTER ROAD SALT CONTRACT:
a. THE POLITICAL SUBDIVISION HEREBY AGREES TO BE BOUND BY ALL TERMS AND CONDITIONS ESTABLISHED BY ODOT IN THE WINTER ROAD SALT CONTRACT AND ACKNOWLEDGES THAT UPON OF AWARD OF THE CONTRACT BY THE DIRECTOR OF ODOT IT SHALL BE BOUND BY ALL SUCH TERMS AND CONDITIONS INCLUDED IN THE CONTRACT; AND
b. THE POLITICAL SUBDIVISION HEREBY ACKNOWLEDGES THAT UPON THE DIRECTOR OF ODOT’S SIGNING OF THE WINTER ROAD SALT CONTRACT, IT SHALL EFFECTIVELY FORM A CONTRACT BETWEEN THE AWARDED SALT SUPPLIER AND THE POLITICAL SUBDIVISION; AND
c. THE POLITICAL SUBDIVISION AGREES TO BE SOLELY RESPONSIBLE FOR RESOLVING ALL CLAIMS OR DISPUTES ARISING OUT OF ITS PARTICIPATION IN THE ODOT WINTER ROAD SALT CONTRACT AND AGREES TO HOLD THE DEPARTMENT OF TRANSPORTATION HARMLESS FOR ANY CLAIMS, ACTIONS, EXPENSES OR OTHER DAMAGES ARISING OUT OF THE POLITICAL SUBDIVISION’S PARTICIPATION IN THE WINTER ROAD SALT CONTRACT; AND
d. THE POLITICAL SUBDIVISION HEREBY REQUESTS THROUGH THIS PARTICIPATION AGREEMENT A TOTAL OF 825 TONS OF SODIUM CHLORIDE (ROAD SALT) OF WHICH THE POLITICAL SUBDIVISION AGREES TO PURCHASE FROM ITS AWARDED SALT SUPPLIER AT THE DELIVERED BID PRICE PER TON AWARDED BY THE DIRECTOR OF ODOT; AND
e. THE POLITICAL SUBDIVISION HEREBY AGREES TO PURCHASE A MINIMUM OF 90% OF ITS ABOVE-REQUESTED SALT QUANTITIES FROM ITS AWARDED SALT SUPPLIER DURING THE CONTRACT’S EFFECTIVE PERIOD OF OCTOBER 1, 2017 THROUGH APRIL 30, 2018; AND

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 19, 17

f. THE POLITICAL SUBDIVISION HEREBY AGREES TO PLACE ORDERS WITH AND DIRECTLY PAY THE AWARDED SALT SUPPLIER

ON A NET 30 BASIS FOR ALL ROAD SALT IT RECEIVES PURSUANT TO ODOT WINTER SALT CONTRACT; AND
g. THE POLITICAL SUBDIVISION ACKNOWLEDGES THAT SHOULD IT WISH TO RESCIND THIS PARTICIPATION AGREEMENT IT WILL DO SO BY WRITTEN, EMAILED REQUEST BY NO LATER THAN THURSDAY, JUNE 1, 2017. THE WRITTEN, EMAILED REQUEST TO RESCIND THIS PARTICIPATION AGREEMENT MUST BE RECEIVED BY THE ODOT OFFICE OF CONTRACT SALES, PURCHASING SECTION EMAIL: CONTRACTS.PURCHASING@DOT.OHIO.GOV BY THE DEADLINE. THE DEPARTMENT, UPON RECEIPT, WILL RESPOND THAT IT HAS RECEIVED THE REQUEST AND THAT IT HAS EFFECTIVELY REMOVED THE POLITICAL SUBDIVISION’S PARTICIPATION REQUEST. FURTHERMORE, IT IS THE SOLE RESPONSIBILITY OF THE POLITICAL SUBDIVISION TO ENSURE ODOT HAS RECEIVED THIS PARTICIPATION AGREEMENT AS WELL AS THE RECEIPT OF ANY REQUEST TO RESCIND THIS PARTICIPATION AGREEMENT. THE DEPARTMENT SHALL NOT BE HELD RESPONSIBLE OR LIABLE FOR FAILURE TO RECEIVE A POLITICAL SUBDIVISION’S PARTICIPATION AGREEMENT AND/OR A POLITICAL SUBDIVISION’S REQUEST TO RESCIND ITS PARTICIPATION AGREEMENT.
NOW, THEREFORE, BE IT ORDAINED BY THE FOLLOWING AUTHORIZED PERSON(S) THAT THIS PARTICIPATION AGREEMENT FOR THE ODOT WINTER ROAD SALT CONTRACT IS HEREBY APPROVED, FUNDING HAS BEEN AUTHORIZED, AND THE POLITICAL SUBDIVISION AGREE TO THE ABOVE TERMS AND CONDITIONS REGARDING PARTICIPATION ON THE ODOT WINTER SALT CONTRACT:
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

THE NEW TRUCK IS AT THE TOWNSHIP AND WILL BE GOING TO GET OUTFITTED SOON.

BOARD OF ZONING APPEALS: NO MEETING FOR APRIL.

ZONING COMMISSION: MET ON APRIL 18TH AND APPROVED THE PROPOSED ZONING AMENDMENTS.

VILLAGE OF DOYLESTOWN: TONY LINDEMAN NOT PRESENT.

TRUSTEES: DOMINIC OLIVERIO GAVE AN UPDATES FIRST WAS THE NEXXUS PIPELINE. HE REPORTED IT’S STILL ON HOLD BECAUSE THEY FEDERAL ENERGY REGULATORY COMMISSION IS NOT COMPLETE. THE FARM BUREAU DALE ARNOLD WILL BE HOSTING AGAIN A PUBLIC MEETING FOR OUR RESIDENTS. DATE, TIME, AND LOCATION WILL BE ANNOUNCED IN THE UP COMING NEWSLETTER.

ALSO HE REPORTED ON THE SITUATION AT ST RT 21 AND CLINTON RD. ODOT FEASIBILITY STUDY BY THE CONSULTING FIRM HAS BEEN COMPLETED. ODOT HAS A FEW COMMENTS AND HAS SENT IT BACK TO THE CONSULTANT. FEASIBILITY STUDY IS NOT IN FINAL STATE ATTEMPTING TO COMPLETE THIS WEEK TO SEND 4 REVISIONS.

ERIC PANDREA REPORTED ON THE CLEAN UP AT THE MILL.

CHIPPEWA TOWNSHIP TRUSTEES REGULAR

AT TOWNSHIP HALL 7:00 PM APRIL 19, 17

FUTURE MEETING DATES AND EVENTS:
MAY 10, 2017 AT 7:00 PM – BOARD OF TRUSTEES REGULAR MEETING
MAY 15, 2017 AT 7:00 PM – BOARD OF ZONING APPEALS MEETING

ANNOUNCEMENTS: NOTHING.

ANY ADDITIONAL ITEMS: NOTHING.

PUBLIC COMMENT: STEVE JUNG ASKED ABOUT THE FEASIBILITY STUDY AT ST RT 21 AND CLINTON.

RON MCGOWAN WAS PRESENT TO DISCUSS THE WATER RUN OFF FROM THE VILLAGE OF MARSHALLVILLE PROPERTY.

GO INTO EXECUTIVE SESSION
MOTION TO GO INTO EXECUTIVE SESSION FOR PERSONNEL ORC SECTION 121.22 (G)(1) & FOR PENDING OR IMMINENT LITIGATION ORC SECTION 121.22 (G)(3) AT 7:40 PM. MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

TRUSTEES RECONVENED
MOTION TO COME OUT OF EXECUTIVE SESSION AT 9:40 PM
BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

ACTION FROM EXECUTIVE SESSION AS FOLLOWS

17-____04 HIRE PART-TIME EMPLOYEE FOR THE ROAD DEPT.
A RESOLUTION TO HIRE A PART TIME EMPLOYEE FOR THE ROAD DEPARTMENT WITH THE APPLICATIONS BEING DUE BY MAY 4TH AT 3 PM.
MOTION TO PASS BY ROBERTA GLEASON, SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

MOTION TO ADJOURN
MOTION TO ADJOURN BY ROBERTA GLEASON SECONDED BY DOMINIC OLIVERIO, ROLL CALL: ROBERTA GLEASON-YES, DOMINIC OLIVERIO-YES, AND LENNY BROOME-YES.

MEETING ADJOURNED AT 9:45 PM.
TRUSTEES ___________________
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FISCAL OFFICER
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